How to review imported meetings

When someone forwards a calendar invite to add@cal.goknowhere.com and Knowhere can’t tell which event it belongs to, the time is blocked immediately and the invite waits for a human call. Manager task.

Steps

1. Open Requests. Unmatched invites appear as rows in the Pending tab, under Imports to review.
2. Each import shows what was forwarded: title, date and time, and who sent it in.
3. Pick one of two actions:
   • Assign it to an event. The Add Meeting panel opens pre-filled from the invite, title, date, time, location. Confirm and it lands on that event’s schedule as a read-only imported meeting.
   • Discard it. The confirm dialog spells out the consequence: discarding removes the import from the queue and the busy-time block it placed on the forwarder’s schedule, and it can’t be undone.

Good to know

• Invites that match exactly one event skip this queue entirely and appear on that event’s schedule on their own.
• Imported meetings are deliberately inert: greyed out, tagged External, no invites sent, no RSVPs, no new contacts created. They exist so outside meetings are visible on the schedule instead of invisible. More in Meetings & calendar invites.