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How to add a Space

A Space is a place meetings happen, a booth room, a rented suite, or a virtual room. Add them during event setup or any time afterward. Manager task.

Steps

Section titled “Steps”
  1. In the left sidebar, open your event and click the Spaces tab.
  2. Click the Space button in the top-right. The Add Space panel slides in.
  3. Enter a Space Name (required). A name containing “Travel” or “Offsite/External” auto-picks a matching color.
  4. Optionally add:
    • Capacity, the number of people the room holds. Knowhere warns you if a meeting exceeds it.
    • Location, the full street address. It’s included in calendar invites for map directions.
    • Location Details, like “Suite 3200” or “Acme Booth, Show Floor”.
    • Color, used on the schedule grid. Knowhere picks the next unused one for you.
  5. For one big room that legitimately hosts several conversations at once (an open booth floor, a shared demo area), turn on Allow concurrent meetings. Overlapping meetings there stop being flagged as conflicts and capacity isn’t enforced, but a person double-booked across them still is.
  6. To let visitors book demos here, turn on Bookable demo station and fill in Demo topic, an optional Demo description, and a Slot length. See Set up a demo station for the full flow.
  7. Click Add Space.

What’s next

Section titled “What’s next”

The Space appears on your Schedule and becomes selectable when you create a meeting. To edit or remove it, click its row on the Spaces tab.

Changing a Space’s location later? If any upcoming meetings are already booked there, Knowhere asks whether to resend updated calendar invites to those meetings’ attendees, so their invite’s map/address stays correct. You can skip the resend if you’d rather notify people yourself.